GUIDELINES for SUBMISSIONS to CIBRA’s URBAN CONSERVATION ADVISORY PANEL:
HOW TO MAKE A SUBMISSION:
1) Please complete the submission Form (Block A) and attend to all items on the checklist (Block B) in pdf format. This form may be downloaded from this folder box or at the bottom of this page.
Editable CIBRA Submission Form
Editable CIBRA Submission Form
2) The completed Submission Form and all applicable documents, plans, drawings, photos etc. must be e-Mailed by no later than 10:00 am the Friday morning before the meeting to: citybowlratepayers@gmail.com Please do NOT use file transfer services or send us zipped files.
No single e-Mail to exceed 12MB; send attachments in two or more e-Mails if necessary.
3) Late applications will be postponed to the following month as the panel needs enough time to prepare.
4) Ensure that the SUBJECT LINE of your e-Mail is PANEL APPLICATION and then contains the Erf number and the street address of the property which is the subject of the application. If your eMail does NOT contain the words PANEL APPLICATION it will NOT get processed.
5) Thereafter please keep the same SUBJECT LINE throughout the process in any correspondence with CIBRA. Failing this, accept that it may delay our answering any query.
PLAN DELIVERY:
6) Applicants must deliver one set of printed copies of all documentation before meetings (including the City's EHRM form if available, else please provide the property grading on our Submission form which is obtainable at https://citymaps.capetown.gov.za/EGISViewer/) to 88 New Church St., Gardens c/o Flint & Assoc. during business hours Monday to Friday, but no later than 1pm on the day of the meeting.
7) Alternative address: Should No. 88 Church St. not answer, please deliver documents to No. 90 next door (Tintagel Guest House - 021 422 53 66) as they are authorized to accept documents for the Conservation Panel.
8) These copies are needed for stamping if the Panel supports the application [No prints = no stamping]
COLLECTION:
9) Following the monthly meeting, the panel will complete, for each application discussed, a Comments form which will be printed and attached to the application documents.
10) Once the Comments forms are ready, CIBRA will send a follow-up e-Mail to applicants to advise that your documents are ready for collection at 88 New Church St., Gardens during Office hours.
11) A copy of every Comments form will be forwarded to HWC.
12) Kindly note that it can take several days for documents to be ready for collection as the comments are a collective process subject to verification and approval by the panel members.
13) The panel may wish occasionally to meet with the applicant for discussion of the project; in such cases the applicant will be notified and be invited to attend the next monthly meeting unless another date is feasible for both the panel and the applicant.
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FURTHER NOTES:
No applications will be discussed
telephonically - this is a consensus process via a panel.
No demolition application will be considered without entire item
#9 in the Submission Form being documented and forwarded to CIBRA.
No plans for building work
in progress or completed will be commented
on.
What to do if revisions are made to plans subsequent to CIBRA's review meeting:
If soon after a CIBRA Panel meeting an applicant needs to make revisions to plans that CIBRA has supported or commented on, then if it is still some weeks away from the next monthly meeting we will try to assist as follows:
Provided the revisions are relatively minor and if the plans have been stamped OR the revisions are in response to the CIBRA comments, then eMail the revised plan and the original to us. (NB remember to have the words PANEL APPLICATION in your eMail heading)
We will circulate to our Panel members and if they support the revisions we will advise you where to take the revised plan to be stamped and the original plan will have the CIBRA stamp cancelled as there cannot be 2 different sets of stamped plans for the same project.
